Quick Tip: How to avoid “spam” to invitees

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Sometimes we get complains from our users that “spam” has been sent to their invitees, while doing some manipulations with events synchronized by AweSync. The main “firewall” for preventing emailing is simply blocking invitees field from being synchronized.

However, if you’re synchronizing invitees for some reason, you should keep in mind certain scenarios when mailing to invitees may occur, and how to avoid it.

Remember, that whenever you got invitees from Lotus Notes synchronized to Google, everything is under your control. If you do any manipulations with this event in Google – either deleting the whole event, or removing an invitee, or rescheduling event (via editing event or by drag and drop), you’ll always be prompted whether you want to notify invitees about the changes in the event, or not. So, please read the prompt buttons from Google carefully to make sure you’re clicking the correct button.

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How to send your data to development team

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If some specific events were not sync’ed to Google, and you are ready to prepare and send us your data, please do the following:

1. Save this file dxlexport.exe to your Lotus Notes folder (for example, it may be something like C:\Program Files\IBM\Lotus\, but you need to select your own folder). This is compiled file dxlexport.exe from Lotus Notes C API package, it doesn’t contain any malware or viruses.

2. Open the document in Lotus Notes and press Alt-Enter keys. On a small window that appears make sure that the top select shows “Document”, then select the last tab and find the bottom line. It should contain NTxxxxxxx – in my example NT000051BA.

Document Properties

3. Open command line (for example, by using Win-R keys, then enter “cmd” there and press Enter, or by using Windows menu Start – Accessories – Command Line)

4. In command line, change the current directory to your Lotus Notes folder using command (don’t forget to enclose path in ” ” if you have spaces in LN path)

cd “C:\Program Files\IBM\Lotus Notes”

5. Run export with the following command:

If your mail database is on local workstation

dxlexport -o %TEMP%\out.xml mail\mymailfile.nsf NT000051BA

If your mail database is on Domino server

dxlexport -s Server/Company -o %TEMP%\out.xml mail\mymailfile.nsf NT000051BA

where

Server/Company is full name of your Domino server

%TEMP%\out.xml is the name of output file with data,

mail\mymailfile.nsf is real path to your mail file (don’t forget “” if needed)

NT000051BA is number from step 2

Then you can use Internet Explorer to preview the data (it renders XML quite good), and use any text editor, like Notepad, to remove anything you need to exclude.

Thank you for your help